Events Media Kit

Parish Event Guide

1. Ticket Sales and Accounts
Payment mode: Strictly via PayNow to the church. Do not accept cash for ticket sales.
Ticket accountability: Maintain a detailed record of ticket numbers, purchasers, and amounts received. Reconcile sales regularly.
Ticket sales progress: Provide regular updates on ticket sales to the organizing committee. Identify any issues or bottlenecks early.
Ticket printing: Use a reputable printing service to produce high-quality, tamper-evident tickets. Ensure proper numbering and security features.

2. Media Kit
Banner size: 3ft x 6ft (standard size for event banners)
Lanyard tags: Use a simple design with the event name and date. Provide a template for volunteers to customize.
Stall banners: Provide a template for stall owners to create their own banners, with a consistent size and branding.
Floor plans: Create detailed floor plans showing the layout of stalls, food courts, and activity areas. Share these with vendors and volunteers.

3. Vendors
Previously used vendors:
Food and beverage: ABC Catering, XYZ Desserts
Games and activities: Fun Fair Events, Balloon Art Singapore
Craft and merchandise: Handmade SG, Vintage Finds
New vendors: Vet potential new vendors carefully. Check their licenses, insurance, and references before engaging them.

4. Timelines
6 months before: Finalize event concept, budget, and team. Secure venue and key vendors.
4 months before: Launch ticket sales and marketing campaign. Recruit volunteers.
2 months before: Finalize stall allocations and floor plans. Confirm vendor requirements.
1 month before: Conduct safety and logistics briefings for volunteers and vendors.
1 week before: Conduct final walkthrough and dress rehearsal. Distribute event materials.
Event day: Arrive early to set up. Monitor progress and address issues promptly. Conduct post-event cleanup and reporting.

Remember to adapt this guide to suit your specific event requirements and local regulations.
Consult with experienced organizers and seek professional advice where needed.
With proper planning and execution, your event is sure to be a success!